Meeting Minutes October 10, 2020

Revision 10/20/2020

Board Members Present: Tom Eggert, Kathy Tournour, Marj Mehring, Jackie Whitney, Dale Smith, Karen Isebrands Brown, Russ Tennessen, Jeff Paddock, Bill Akan

Absent: Greg Nevinski, Ann Kipper

Meeting was called to order at 9:00am by Board President, Kathy Tournour

  1. Opening Remarks by President, Kathy Tournour
    1. Kathy said, after thinking about last meeting, she realized that we would be more efficient if we set-up committees. Because of this, she went ahead and set up four committees, which will be discussed later in the meeting. By-laws give her authority to do this.
    2. Kathy believes our mission statement is still relevant. We will discuss at the first meeting after the annual meeting, when new officers are elected.
  2. Minutes of the August 15, 2020 meeting.
  3. Motion by Tom and seconded by Karen to approve the minutes. Motion passed.
  4. Treasurer’s Report
    1. Tom, as the new treasurer, explained how the Budget is now presented in a little different format.
    2. Tom said he believes he can get cheaper director’s insurance. Marj said we looked at this before and have West Bend Insurance which was the best deal. Karen said that she remembers ours being higher because of the divers and boat. Marj said this was taken off and the insurance did not go down. Tom will look into this. Marj reminded us that the insurance comes due in June.
    3. Tom also questioned the $29 per month Shopify monthly fee. Tom believes this could also be done cheaper. Tom questioned what we get for the monthly fee. Kathy explained that people can sell things on the site. If just for a website, the price would be too expensive. Kathy suggested this would be a good item for a committee to work on. Karen suggested looking at selling items like t-shirts for Christmas.
    4. It was asked if the paddleboard class held this past summer was paid for. It doesn’t appear that it is accounted for anywhere. Tom will look into it.
    5. There was a motion by Marj and second by Tom to accept the Treasurer’s Report. Motion passed.

 

  1. CBCW Update
    1. Bill Akan gave a report on the CBCW. The summer went very well. He will send out his report shortly.
    2. Jeff was reminded that the due date for the CBCW grant has been moved from December 10 to November 1. Bill will send the final report to Jeff for the report.
    3. Tom has now sent out the last checks for the boat landing workers. There was a delay with the switch of treasurer from Marj to Tom.
  2. Lake District Meeting
    1. Tomorrow (Sunday, October 11) is the Lake District Meeting. It is a Zoom meeting and Tom can furnish the Zoom information for logging into the meeting.
    2. The Lake District needs a letter of support. Kathy volunteered to write the letter on behalf of the board.
  3. Committee Assignments
    1. Kathy went over the four committees she has identified. Each board member is expected to be on one or more committees – Finance, Educational, Social, and Fisheries.
    2. Social Committee
      1. Tom felt the social committee should take a greater role in e-mailing members, documenting changes in contact information, and be responsible for fundraising. Currently, all of these responsibilities have fallen on the Treasurer. Tom felt these were not appropriately within the Treasurer’s role.
      2. Jeff has done Facebook and admitted he hasn’t kept it up as it should be. He would like help.
  • Kathy’s daughter has volunteered to work on an Instagram account for us.
  1. By utilizing Facebook and Instagram, our website, and the newsletter, we should be able to reach all age groups.
  1. Setting Up Committees
    1. Each person said which committee(s) they would like to be on.
    2. Kathy will send out names and e-mails for all committees.
  • Each committee should meet and come up with a plan and budget before the next board meeting which is February 6.
  1. A camera for the boat landing would fall into the Fisheries Committee.
  2. Ann and Greg will be contacted for their choice of committees. Ann can be a great resource, but cannot write grants. This would be a conflict of interest with her job at the DNR.
  1. Other Items
    1. Our mission statement was last revised in 2011. The mission statement that Kathy sent is correct. It will be revisited at our meeting in August 2021.
  2. Adjournment
    1. There was a motion by Jackie and second by Jeff to adjourn. Motion passed.